OFFICE OF THE CITY ADMINISTRATOR
EXTERNAL SERVICE
1.Issuance of Mayor’s Clearance and Certification
Individuals may secure a Mayor’s Clearance for employment purposes. It is also a requirement when applying for firearms license.
Office or Division: | Office of the City Administrator | |||
Classification: | Simple | |||
Type of Transaction: | G2C | |||
Who may avail: | All individuals | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Police Clearance (1 photocopy or original copy for verification purpose) | Calaca City Police Station, Window 1 | |||
Community Tax Certificate (1 photocopy or original for verification purpose) | City Treasurer’s Office, Window 3 or 4 | |||
Official Receipt from the City Treasurer’s Office (1 original copy for verification purpose) | City Treasurer’s Office, Window 3 or 4 | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Request for the Service. Submit the documents required (If available upon application, if not proceed to Step Number 2) | 1.Receives and records the request. | None | 5 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
2.Payment of Fees. Proceed to the MTO and settle the required fee. | 2.Receives payment and issues Official Receipt. | Php 40 | 5 minutes | Cristina Pascua Administrative Aide I City Treasurer’s Office |
3.Wait for the preparation of Mayor’s Clearance. Return to the Office of the Administrator and present the OR | 3.Prepares Clearance/ Certification | None | 5 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
4.Wait for the approval of the document by the City Administrator | 4.Administrator signs the clearance/ certificate | None | 2 minutes | Cristina A. Perez City Administrator Office of the City Administrator |
5.Wait for the release of the document. | 5.Releases original copy of the clearance/ certification. A copy of this will be retained to the office of the City Administrator for filing. | None | 3 minutes | Ramon Vidal Administrative Aide I Office of the City Administrator |
TOTAL | PHP 40 | 20 minutes | ||
2.Issuance of Permit to Conduct Motorcade and Closure of Poblacion Road
Any people, group, or entity who wants to stage a motorcade and ask permission for the temporary closure of poblacion road.
Office or Division: | Office of the City Administrator | ||||
Classification: | Simple | ||||
Type of Transaction: | G2C | ||||
Who may avail: | All individuals, and all public and private groups, or entities | ||||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
Request letter addressed to the City Mayor thru the City Administrator, indicating the schedule of motorcade or temporary closure of road and purpose of activity (1 Original copy signed by the requesting party) |
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CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
1.Request for the Service. Submit the documents required | 1.Receives and records the request. | None | 2 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator | |
2.Wait for the preparation of the Mayor’s Permit | 2.Prepares the Mayor’s Permit | None | 5 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator | |
3.Wait for the approval of the document by the City Administrator | 3.City Administrator signs the clearance/ certificate | None | 2 minutes | Cristina A. Perez City Administrator Office of the City Administrator | |
4.Wait for the release of the Mayor’s Permit | 4.Releases original copy of the clearance/ certification. Note: A copy of this will be retained to the office of the City Administrator for filing. Copy will be furnished to the Calaca MPS and Traffic Management Group. | None | 3 minutes | Ramon Vidal Administrative Aide I Office of the City Administrator | |
TOTAL | None |
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3.Issuance of Permit for the utilization of City heavy equipment
This permit is used to give permission to the requesting individual/ party to utilize the government heavy equipment.
Office or Division: | Office of the City Administrator | |||
Classification: | Simple | |||
Type of Transaction: | G2C | |||
Who may avail: | All Individuals, group/s, or entity/ies | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Request Letter indicating the requested heavy equipment to be used and the date of utilization | From the requesting individuals, group, or entity/ies | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Submit request letter | 1.Receives and reviews the letter. | None | 3 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
2.Wait while the request is being processed. | 2.Prepares Action Slip, indicating the availability or non-availability of the heavy equipment requested on the requested date, to be approved by the City Administrator. | None | 3 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
3.Wait for the approval of the City Administrator Note: The requesting party is responsible to pay for the fuel to be used by the heavy equipment as per Revised Revenue Code of the City. | 3.Reviews and signs the Action Slip for approval. | None | 4 minutes | Cristina Pascua Administrative Aide I City Treasurer’s Office |
TOTAL | None |
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4.Issuance of Permit for the utilization of City Gymnasium by the private clients
This permit is used to give permission to the requesting individual/ party to utilize the City Gymnasium in such occasion permitted to be staged in the public.
Office or Division: | Office of the City Administrator | |||
Classification: | Simple | |||
Type of Transaction: | G2C | |||
Who may avail: | All Individuals, group/s, or entity/ies | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Request Letter indicating the date of utilization and purpose of its utilization (1 Original Copy) Official Receipt from the City Treasurer’s Office (1 Original Copy for verification purpose) |
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CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Submit request letter | 1.Receives and reviews the letter. | None | 2 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
2.Wait while the request is being processed. | 2.Prepares Action Slip, indicating the availability or non-availability of the City Gymnasium on the requested date, to be approved by the City Administrator. | None | 3 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
3.Wait for the approval of the City Administrator | 3.Reviews and signs the Action Slip for approval. | 4 minutes | Cristina Pascua Administrative Aide I City Treasurer’s Office | |
4.Wait for the payment process | 4.Upon approval, City Administrator’s staff will endorse the requesting party to the MTO to pay for the maintenance fee of PhP 600 as stated on the City New Local Revenue Code | PhP 500 | 5 minutes | Cristina Pascua Administrative Aide I City Treasurer’s Office |
5.Wait for the schedule confirmation | 5.Issued permit to utilize the City Gymnasium on the requested date | None | 2 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
TOTAL | PhP 600 |
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5.Endorsement on Opening Nicheon Apartment Type Burial Lot
The City Administrator is in-charge on endorsing to the Rural Health Unit the request for opening of niche for apartment type burial lot.
Office or Division: | Office of the City Administrator | |||
Classification: | Simple | |||
Type of Transaction: | G2C | |||
Who may avail: | All individuals | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Letter of request (1 original copy) Death Certificate of the relative buried in the niche requested to be opened (1 photocopy for verification) |
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CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Submit request letter. | 1.Receives and reviews the letter submitted | None | 2 Minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
2.Wait for an interview | 2.Interviews the relative of the deceased person | None | 5 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
3.Wait for the approval of the endorsement letter to the RHU | 3.The City Administrator approves/ disapproves the request. When approved, an endorsement letter to the Rural Health Unit will be issued, otherwise relatives of the deceased will be obliged to request for additional layer of niche ( with this the requesting party shall proceed to other service: Endorsement for additional layer) | None | 3 Minutes | Cristina Pascua Administrative Aide I City Treasurer’s Office |
TOTAL | None | 10 minutes | ||
6.Endorsement for Additional Layer of Nicheon Apartment Type Burial Lot
The City Administrator is in-charge on endorsing to the Rural Health Unit the request additional layer of niche on apartment type burial lot.
Office or Division: | Office of the City Administrator | |||
Classification: | Simple | |||
Type of Transaction: | G2C | |||
Who may avail: | All individuals | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
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CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Submit request letter | 1.Receives and reviews the letter submitted | None | 2 Minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
2.Wait for an interview | 2.Interviews the relative of the deceased person | None | 5 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
3.Wait for the approval and issuance of the endorsement letter to the RHU | 3.The City Administrator approves. Upon approval, an endorsement letter to the Rural Health Unit will be issued. | None | 3 Minutes | Cristina Pascua Administrative Aide I City Treasurer’s Office |
TOTAL | None |
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7.Accepting and processing communications received.
The City Administrator is in-charge on taking initial actions on the communications received by the Local Government to be forwarded to the concerned employees or department/s
Office or Division: | Office of the City Administrator | |||
Classification: | Simple | |||
Type of Transaction: | G2C | |||
Who may avail: | All Individuals, group/s, or entity/ies | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Letter or Communication indicating the purpose on writing the letter. | From the concerned individuals, group, or entity/ies. | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Submit the Letter or communication | 1.Receives, reviews and prepares Action Slip to be submitted to the City Administrator | None | 5 minutes | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
2.Wait for the approval of the City Administrator, or wait for the call or message from the City Administrator’s Staff. | 2.Reviews and takes action on the communication received. | None | 5 minutes | Cristina Pascua Administrative Aide I City Treasurer’s Office |
3.Processing of the communication | 3.The City Administrator’s Staff will process the communication as per the instruction of the City Administrator. | None | 5 Minutes per communication | Florence M. Bobadilla Admin Aide VI Office of the City Administrator |
TOTAL | None | 15 minutes | ||
OFFICE OF THE CITY ADMINISTRATOR
INTERNAL SERVICE
1. Issuance of Purchase Request for requested spare parts and other materials
Purchase Request for spare parts, issuance of gasoline and others to be used by various local government service vehicles was issued by the City Administrator before the authorized private entities issue the requested items by the Local Government Unit. Purchase Request is also used to process vouchers
Office or Division: | Office of the City Administrator | |||
Classification: | Simple | |||
Type of Transaction: | G2G | |||
Who may avail: | Authorized drivers of local government service vehicles | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
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CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Submit a Request Letter | 1.Receives and reviews the request | None | 3 minutes | Florence M. Bobadilla Admin Officer V Office of the City Administrator |
2.Wait for the result of canvass | 2. Canvasses spare parts requested. | None | Two (2) hours, depending on the items to be canvassed | Sofring Marasigan Mario Malabanan |
3.Wait for the processing of the request | 3.1 Prepares vouchers and supporting papers on every transaction 3.2 Signs Supporting documents for the preparation of vouchers | None None | 10 minutes 3 minutes per voucher | Florence M. Bobadilla Admin Officer V Office of the City Administrator Cristina A. Perez City Administrator Office of the City Administrator |
TOTAL | None | Not Applicable | ||
2. Issuance of Purchase Order for gasoline, diesel, and lubricants for local government service vehicles
Purchase Order for gasoline, diesel and lubricants to be used by various local government service vehicles are issued by the City Administrator. This is used to purchase the stated items from the authorized entities.
Office or Division: | Office of the City Administrator | |||
Classification: | Simple | |||
Type of Transaction: | G2G | |||
Who may avail: | Authorized drivers of local government service vehicles | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Trip Ticket | General Services Office | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Submit Trip ticket | 1. Receives and reviews the trip ticket. | None | 2 minutes | Florence M. Bobadilla Admin Officer V Office of the City Administrator |
2.Wait for the issuance of Purchase Order | 2.Computes, Prepares and issues Purchase order for the requested item/s | None | 3 minutes | Florence M. Bobadilla Admin Officer V Office of the City Administrator |
3.Wait for the release of Purchase Order | 3.Approves and signs the purchase order by the City Administrator or the authorized representative | None | 3 minutes | Cristina A. Perez City Administrator Office of the City Administrator |
4.Wait for the release of the Purchase Order | 4.Records and release the purchase order | None | 2 minutes | Florence M. Bobadilla Admin Officer V Office of the City Administrator |
TOTAL | None | 10 minutes | ||