OFFICE OF THE CITY GENERAL SERVICES OFFICER
EXTERNAL SERVICE
1.Releasing of Birthday Package for Senior Citizens
Five (5) cluster heads are assigned in the house to house delivery of birthday package for Senior Citizens on their birthdays based on the data from City Social Welfare and Development Office.
Office or Division: | Office of the General Services Office | |||
Classification: | Simple | |||
Type of Transaction: | G2C | |||
Who may avail: | Senior Citizens | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Master list of Senior Citizens with date of birth per barangay Birthday Package | City Social Welfare and Development Office General Services Office | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Present the Senior Citizen’s ID | 1.Checks on the listing acquired at the MSWDO, reconciled from the record last year. | None | 3 minutes | Cecilia A. Julao |
2.Receives the birthday package | 2.After checking the content of the package let the client signs on the receiving copy | None | 10 minutes | Cecilia A. Julao and Assigned Cluster Head |
TOTAL | None | 13 minutes | ||
OFFICE OF THE CITY GENERAL SERVICES OFFICER
INTERNAL SERVICE
1.Issuance of Trip Ticket
All drivers are required to secure Trip Ticket at the GSO every time they will be on official trip and using government service vehicle.
Office or Division: | Office of the General Services Office | |||
Classification: | Simple | |||
Type of Transaction: | G2G | |||
Who may avail: | Authorized drivers | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Approved Travel Order (Original) / Pass Slip | Human Resource & Management Office and Office of the Mayor | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Present the Approved Travel Order or Pass Slip | 1.1 Checks the Travel Order or Pass Slip. | None | 1 minute | Jonaweyn delos Reyes |
1.2 Checks availability of vehicle & driver. | None | 1 minute | ||
1.3 If vehicle & driver is available, issue Trip Ticket. | None | 1 minute | ||
2.Fill out Trip Tickets Log book. | 2.1 Issues Trip Ticket | None | 2 minutes | Jonaweyn delos Reyes |
2.2 Signs and approves the Trip Ticket | None | 2 minutes | Maridy A. Manalo | |
3.Receives the approved Trip Ticket | 3.Releases approved Trip Ticket | None | 1 minute | Jonaweyn delos Reyes |
TOTAL | None | 8 minutes | ||
2.Venue Reservation (Training Room, Conference Room, Abc Office & Veranda)
We have 4 available venues for meetings, trainings and other activities of the local government depending on the needed space
Office or Division: | Office of the General Services Office | |||
Classification: | Simple | |||
Type of Transaction: | G2G | |||
Who may avail: | Government and Public Agencies | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Requisition Slip | General Services Office | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Fill out Requisition Slip | 1.Checks the availability of venue. | None | 2 minutes | Jonaweyn delos Reyes |
2.Wait for the confirmation if the requested venue is available. | 2.Checks the availability of the requested venue. | None | 2 minutes | Jonaweyn delos Reyes |
3.Wait for the approval. | 3.Approves and schedules the requested venue. | None | 3 minutes | Ms. Maridy A. Manalo GSO |
TOTAL | None | 7 minutes | ||
3.Requisition of Office and Janitorial Supplies
We have a centralized procurement of office and janitorial supplies
Office or Division: | Office of the General Services Office | |||
Classification: | Simple | |||
Type of Transaction: | G2G | |||
Who may avail: | All Government Offices | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Approved Annual Procurement Plan | General Services Office | |||
Agency Procurement Request (APR) | General Services Office | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Review the Annual Procurement Plan. | 1.Checks the APR if the supplies needed are included in their Annual Procurement Plan. | None |
| Cecilia A. Julao |
2.Wait for the verification | 2.Checks the availability of supplies. | None | 10 minutes | Cecilia A. Julao |
3.Wait for the approval and released of supplies. | 3.Packs and distributes the requested supplies. | None | 20 minutes (depend on the volume of requested supplies) | Cecilia A. Julao |
4.Signed the Requisition and Issue Slip. | 4.Prepares the Requisition and Issue Slip. | None | 3 minutes | Maridy A. Manalo |
TOTAL | None | 43 minutes | ||
4.Handles Petty Cash Payment
Petty cash fund is a small amount of money available for paying without the issuance of check
Office or Division: | Office of the General Services Office | |||
Classification: | Simple | |||
Type of Transaction: | G2G | |||
Who may avail: | All offices of LGU Calaca | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Approved Purchase Request and Obligation Request | Requesting department | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1.Request for Inspection of delivery | 1.Inspection of delivery | None | 3 minutes | Cecilia A. Julao |
2.Receives the delivery | 2.Payment | None | 10 minutes | Maridy A. Manalo |
TOTAL | None | 14 minutes | ||