OFFICE OF THE SECRETARY TO THE SANGGUNIANG PANLUNGSOD

EXTERNAL SERVICE

1.Issuance of New & Renewal of Tricycle Franchise

Tricycle Franchise is an authority granted by the Sangguniang Panlungsod to tricycle owners who operate motorized tricycle-for-hire within a route designated in the franchise and containing the provisions and conditions of the granted authority (Sec. 1 of Ordinance No. 08-191, as amended).

All owners of tricycles-for-hire or those who intend to operate tricycles-for-hire are required to secure a franchise prior to commencement of operation.

Office or Division:	Secretary to the Sangguniang Panlungsod Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Owners/operators/Drivers of tricycle-for-hire
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
Driver’s License (Original or 1 Photocopy for verification)
Certificate of Registration/Official Receipt (Original or 1 Photocopy for verification)
Cedula (Original or 1 Photocopy for verification)			Office of the City Treasurer, window 2 or 3
Clean windshield (for inspection)
Garbage Receptacle (for inspection)
Functioning horn that does not emit exceptionally loud or startling sound (for inspection)
Two (2) signal lights, front and back, for turning right or left or for emergency purposes (for inspection)
Tail Lights (for inspection)
License plate light (for inspection)
Chain guard (for inspection)
White headlights (for inspection)
Light installed inside the sidecar (for inspection)
Silencer (for inspection)
Body number (placed prominently to be identifiable from a distance) (for inspection)
Fully operating mufflers (for inspection)
Roadworthiness of the tricycle unit (for inspection)
Color Code (Body color) (for inspection)
TODA Certification (Original copy for verification)			TODA President
CLIENT STEPS		AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1.Present documentary requirements		1.Evaluate the documentary requirements		10 Minutes	SSBO Staff SSB Office
2.Physical inspection of the tricycle-for-hire		2.Inspection of the tricycle unit		10 Minutes	SSBO Staff SSB Office
3.Presentation of “checklist for tricycle franchise” duly filled-up and signed at the City Treasurer’s Office (MTO)		3.Evaluate the documents	None		MTO Staff – Window 4 City Treasurer’s Office
4.Issuance of Application Form			None		MTO Staff – Window 4 City Treasurer’s Office
5.Presentation of the sworn application for franchise at the Office of the Mayor for signature			None		Mayor’s Staff Mayor’s Office
6.Submit duly filled-up Special Authority (Franchise) to the SB (thru the SSBO) for signature		6.Accept the duly filled-up Special Authority (Franchise)	None	1 Minute	SSBO Staff SSB Office
7.Present duly signed application form at the MTO for the issuance of Special Authority (Franchise) Form					MTO Staff – Window 4 City Treasurer’s
8.Payment of fees at the MTO			Annual Franchising Fee – Php 100.00 Filing Fee – Php 25.00 Fare Adjustment Fee for Fare Increase – Php 25.00 Filing Fee for Amendment of MTOP – Php 25.00 For renewal of expired franchise – penalty of Php 80.00		MTO Staff – Window 4 City Treasurer’s
TOTAL:				21 Minutes

2.Issuance of Certified Copy/ies of Records of Public Character in Custody

Furnish, upon request of any interested party, certified copy of records of public character in his custody, upon payment to the treasurer of such fees as may be prescribed by ordinance.

Office or Division:	Secretary to the Sangguniang Panlungsod Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	General Public
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
Request letter addressed to the Honorable City Vice-Mayor
CLIENT STEPS		AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Present the letter request		1.Receive request	None	2 Minutes	SSBO Staff SSB Office
2. Present the letter request to the Honorable Vice-Mayor		2.Approve request	None	2 Minutes	Vice-Mayor Vice-Mayor’s Office
3. Issue Order of Payment		3.Issue Order of Payment	None	2 Minutes	SSBO Staff SSB Office
4. Payment of necessary fees at the City Treasury			Php 40.00 per page of certified copy of document requested	5 Minutes	MTO Staff – Window 4 City Treasurer’s Office
5. Reproduction and Certification		5.Reproduce and certify	None	5 Minutes	SSBO Staff SSB Office
6. Issue certified copy/ies to the requesting party		6.Record in a logbook for the purpose the released documents	None	2 Minutes	SSBO Staff SSB Office
TOTAL:				18 Minutes

3.Cancellation of Tricycle Franchise

Tricycle-for-hire, bearing yellow plate, which is to be operated in another City, is required to have its franchise cancelled (by the City of origin) prior to the issuance a new franchise by the City to where it will be relocated or transferred.

Office or Division:	Secretary to the Sangguniang Panlungsod Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Tricycle Owners/Operators
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
Tricycle Franchise (1 Photocopy) Certificate of Registration/Official Receipt (1 Photocopy) Deed of Sale (if necessary) (1 Photocopy)
CLIENT STEPS		AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Present the requirements		1.Receive and evaluate the requirements	None	2 Minutes	SSBO Staff SSB Office
2. Payment of necessary fees at the City Treasury			Php 40.00	2 Minutes	MTO Staff – Window 4 City Treasurer’s Office
3. Issue Order of Payment		3.Issue Order of Payment	None	2 Minutes	SSBO Staff SSB Office
4. Presentation of the Official Receipt from the City Treasury		4.Accept and print the Certification of Cancellation	None	2 Minutes	SSBO Staff SSB Office
5. Signing of the Cancellation		5.Sign Cancellation of Franchise	None	5 Minutes	SB Secretary SSB Office
6. Issue signed document		6.Record in a logbook for the purpose the released documents	None	2 Minutes	SSBO Staff SSB Office
TOTAL:				15 Minutes

4.Issuance of Tricycle Temporary Permit

Tricycle Temporary Permit is a permit granted by the Sangguniang Panlungsod to tricycle owners who operate motorized tricycle-for-hire within a route designated in the franchise and containing the provisions and conditions of the grant authority (Sec. 1 of Ordinance No. 08-191).

All owners of tricycles-for-hire or those who intend to operate tricycles-for-hire are required to secure a permit prior to commencement of operation.

Office or Division:	Secretary to the Sangguniang Panlungsod Office
Classification:	Simple
Type of Transaction:	G2C
Who may avail:	Owners/operators/Drivers of tricycle-for-hire
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
Driver’s License (1 Photocopy)
Certificate of Registration/Official Receipt (1 Photocopy)
Tricycle Franchise (1 Photocopy)			Office of the City Treasurer, window 4
Cedula (1 Photocopy)			Office of the City Treasurer, window 2 or 3
Clean windshield (for inspection)
Garbage Receptacle (for inspection)
Functioning horn that does not emit exceptionally loud or startling sound (for inspection)
Two (2) signal lights, front and back, for turning right or lfet or for emergency purposes (for inspection)
Tail Lights (for inspection)
License plate light (for inspection)
Chain guard (for inspection)
White headlights (for inspection)
Light installed inside the sidecar (for inspection)
Silencer (for inspection)
Flat Bar for Body number casing (for inspection)
Fully operating mufflers (for inspection)
Roadworthiness of the tricycle unit (for inspection)
Color Code (for inspection)
TODA Certification (Original copy for verification and 1 Photocopy)			TODA President
CLIENT STEPS		AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1.Present documentary requirements		1.Evaluate the documentary requirements	None	10 Minutes	SSBO Staff SSB Office
2. Physical inspection of the tricycle-for-hire		2.Inspection of the tricycle unit	None	10 Minutes	SSBO Staff SSB Office
3. Issuance and filling up of Application Form for Temporary Permit		3.Issue the Application form for Temporary Permit	None	5 Minutes	SSBO Staff SSB Office
4. Payment of fees at the MTO		4.Issue an Official Receipt	Business Tax – Php 110.00 Registration Fee – Php 80.00 Sticker – Php 35.00 For renewal of temporary permit – penalty of Php 56.25		MTO Staff – Window 4 City Treasurer’s
5. Presentation of the “Official Receipt” and the duly filled-up and signed Application Form for Temporary Permit		5.Assign Control Number and sticker	None	3 Minutes	SSBO Staff SSB Office
6. Issue Temporary Permit		6.Record in a logbook for the purpose the released documents	None	2 Minutes	SSBO Staff SSB Office
TOTAL:				30 Minutes