HUMAN RESOURCE MANAGEMENT OFFICE
EXTERNAL SERVICE
1. ASSISTANCE ON EMPLOYMENT IN THE LOCAL GOVERNMENT
Employment opportunities in the City Government are open to all qualified men and women who meet the minimum requirements of the position to be filled. Job vacancies are posted on HRMO bulletin boards of the municipal hall for the information of municipal employees and other prospective applicants. Application for employment should be submitted to the Office of the Mayor or the Office of the Municipal Administrator.
Office or Division: | Human Resource Management Office | |||
Classification: | Simple | |||
Type of Transaction: | G2C- Government to Citizen | |||
Who may avail: | General Public | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Application Letter | Responsibility of the Client | |||
Personal Data Sheet | HRMO | |||
Resume with latest passport size identification picture | Responsibility of the Client | |||
Photocopy of Certificate of Eligibility/Eligibilities | Responsibility of the Client | |||
Photocopy of Transcript of Records | Responsibility of the Client | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Proceed to the Municipal Hall and check the HRMO Bulletin Board and CSC website for Notice of Job Vacancies or inquire at the Municipal HRMO. | 1. Answer queries on job vacancies | None | 5 Minutes | MIA R. MACARAIG HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II |
2. Submit application letter specifying the position applied for together with the requirements. Wait for the Notice/Advice of the Schedule of your preliminary interview from the MHRO. | 2. Receives application letter and other requirements submitted by the applicant and inform the applicant to wait for further notice | None | 5 minutes | MIA R. MACARAIG HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II |
3. Report for a preliminary interview during which your qualifications will be evaluated. At the end of the interview, you will be informed if you meet the qualification standards necessary for the position. | 3. Conducts preliminary interview and evaluate applicant’s qualifications. | None | 15 Minutes | PATTI MARGARET P. CASAS HRMO V |
4. If you are qualified for the position, you will be notified of the schedule of interview and assessment of Human Resource Merit Promotion and Selection Board (PSB). | 4. Advise applicant, if qualified, of the schedule of the interview and assessment to be conducted by PSB | None | 5 Minutes | MIA R. MACARAIG HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II |
5. Proceed to the Municipal Hall and provide the necessary information during the interview to be conducted by the HRMPSB. | 5. Conducts Interview and Assessment | None | 15 Minutes | PATTI MARGARET P. CASAS HRMO V |
6. If you pass the HRMPSB evaluation and are qualified for appointment you will receive a notice to report to HRMO and submit complete requirements. Upon submission of requirements, you will be informed of the date of hiring. | 6. Secures applicant’s requirements and inform applicant of the official date of hiring | None | 15 Minutes | MIA R. MACARAIG HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II |
TOTAL: | None | 1 Hour | ||
HUMAN RESOURCE MANAGEMENT OFFICE
INTERNAL SERVICES
1. PREPARATION OF APPOINTMENT
The HRMO prepares the appointment of applicants screened and deemed qualified by HRMPSB for the vacant positions of the LGU.
Office or Division: | Human Resource Management Office | |||
Classification: | Simple | |||
Type of Transaction: | G2G- Government to Government | |||
Who may avail: | Applicants screened and deemed qualified by HRMPSB. | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Appointment Form (CSC Form 33-A, Revised 2018) (3 copies) | HRMO | |||
Filled-up Personal Data Sheet (CSC Form 212, Revised 2017) | Responsibility of the Client | |||
Medical Certificate | MHO | |||
NBI Clearance | Responsibility of the Client | |||
Birth Certificate | Responsibility of the Client | |||
Marriage Certificate | Responsibility of the Client | |||
Sworn Statement of Assets, Liabilities and Net Worth | Responsibility of the Client | |||
IPCR (for Promotion and Transfer) | Responsibility of the Client | |||
BIR Form No. 2316 (for Transfer) | Responsibility of the Client | |||
Service Record (for Transfer) | Responsibility of the Client | |||
Clearance (for Transfer) | Responsibility of the Client | |||
Authenticated Copy of Certificate of Eligibility/Rating/License- Except if the eligibility has been previously authenticated in 2004 owned and recorded by the CSC. | Responsibility of the Client | |||
Position Description Form (DBM-CSC Form No. 1, Revised 2017) | HRMO | |||
Oath of Office (CS Form No. 32, Revised 2017) | HRMO | |||
Certificate of Assumption to Duty | HRMO | |||
Certification by the proper authority that such appointment is issued in accordance with the limitations provided for under Section 325, RA 7160 | Mayor’s Office | |||
Certification by the City Accountant that the funds are available for the position to be filled-up. | Accounting Office | |||
Concurrence of Sangguniang Panlungsod (for Department Head position) | Sangguniang Panlungsod Office | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Submit the requirements needed | 1.1. Prepare Appointment | None | 10 Minutes | MIA R. MACARAIG HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II |
1.2. Prepare Position Description | None | 15 Minutes | MIA R. MACARAIG HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II | |
1.3. Prepare Oath of Office | None | 5 Minutes | MIA R. MACARAIG HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II | |
1.4. Prepare Certificate of Assumption to Duty | None | 5 Minutes | MIA R. MACARAIG HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II | |
1.5. Prepare Certificate of Fund Availability | None | 10 Minutes | Accounting Staff | |
1.6. Prepare Certification that such appointment is issued in accordance with the limitations provided for under Section 325, RA 7160 | None | 10 Minutes | City Mayor | |
1.7. Transmit the prepared documents with the supporting documents to CSC office for approval | None | 15 Minutes | MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II | |
TOTAL: | None | 1 Hour and 10 Minutes | ||
2. ASSISTANCE IN CLAIMING BENEFITS OF SEPARATED/RETIRED/DECEASED CITY EMPLOYEES
The surviving spouse and/or children of deceased/disabled employee who are entitled to various claims and benefits are assisted in processing their claims.
Office or Division: | Human Resource Management Office | |||
Classification: | Simple | |||
Type of Transaction: | G2G- Government to Government | |||
Who may avail: | Regular Employees and Immediate Family Member of the Separated/Retired/Deceased City Employees | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Request Letter | Responsibility of the Client | |||
Medical Certificate or Death Certificate, whichever is applicable | Responsibility of the Client | |||
Birth Certificate | Responsibility of the Client | |||
Marriage Certificate, if applicable | Responsibility of the Client | |||
Clearance | HRMO | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Proceed to the City Hall HRMO and submit a written request together with the necessary requirements. | 1. Conducts interview and requires client to submit request letter and necessary requirements. | None | 10 Minutes | PATTI MARGARET P. CASAS HRMO V |
2. Return to HRMO to get the requested documents | 2. Provide the requested documents and inform the client about the proper procedure in claiming benefits from concerned office/agency | None | 10 Minutes | MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II |
3. Inform the HRMO regarding the submission of the claim to other offices/agencies | 3. Follow up on the status of the claim/benefit from other offices/agencies & inform the client about the status of their claim/s | None | 4 Hours | MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II |
TOTAL: | None | 4 Hours and 20 Minutes | ||
3. APPROVAL OF APPLICATION FOR LEAVE
Permanent and Casual Local Government Employees are entitled to vacation and sick leave. Application for vacation must be filled five (5) days before the leave. For sick leave, it must be filed immediately after an employee returns to work.
Office or Division: | Human Resource Management Office | |||
Classification: | Simple | |||
Type of Transaction: | G2G- Government to Government | |||
Who may avail: | Regular Employees of the City | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Leave Form | HRMO | |||
Medical Certificate | Responsibility of the Client | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Request for copy of Leave Application Form | 1. Provides document requested | None | 2 Minutes | GER LEZLEEN M. GOMEZ HRMO II CELEDONIA H. DELOS REYES TAX MAPPING AIDE |
2. Fill-out Leave Application Form | 2. Processes the Leave Form and verifies available leave credits | None | 5 Minutes | GER LEZLEEN M. GOMEZ HRMO II CELEDONIA H. DELOS REYES TAX MAPPING AIDE |
TOTAL: | None | 7 Minutes | ||
4. ISSUANCE OF SERVICE RECORDS, CERTIFICATE OF EMPLOYMENT AND OTHER PERSONNEL RECORDS
The LGU employees may request the HRMO for copies of Service Records, Certificate of Employment, Clearance and other Certificate.
Office or Division: | Human Resource Management Office | |||
Classification: | Simple | |||
Type of Transaction: | G2G- Government to Government | |||
Who may avail: | Regular Employees and Immediate Family Member of the Separated/Retired/Deceased City Employees | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
None | ||||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Register in the request logbook | 1. Receives and records the request. | None | 3 Minutes | MIA R. MACARAIG HRMO II GER LEZLEEN M. GOMEZ HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II JEWEL C. PUEBLO ADMINISTRATIVE ASSISTANT I |
2. Wait for the processing of request | 2. Prepares and prints the Record. | None | 10 Minutes | MIA R. MACARAIG HRMO II GER LEZLEEN M. GOMEZ HRMO II MARCELINA M. COMIA ADMINISTRATIVE ASSISTANT II JEWEL C. PUEBLO ADMINISTRATIVE ASSISTANT I |
3. Get the approved Service Record | 3. Approves and issues the request for Service Record | None | 2 Minutes | PATTI MARGARET P. CASAS HRMO V |
TOTAL: | None | 15 Minutes | ||
5. PREPARATION OF PAYROLL
The HRMO prepares payroll of Regular Employees and labor payroll for Job Order Workers.
Office or Division: | Human Resource Management Office | |||
Classification: | Simple | |||
Type of Transaction: | G2G- Government to Government | |||
Who may avail: | Employees of the City | |||
CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
Daily Time Record | Responsibility of the Client | |||
CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Submit Daily Time Record signed by the Head of Office | 1.1. Review Daily Time Record | None | 1 Day | CELEDONIA H. DELOS REYES TAX MAPPING AIDE |
1.2. Follow-up Billing Statement from creditors | None | 1 Hour | JEWEL C. PUEBLO ADMINISTRATIVE ASSISTANT I | |
1.3. Prepare payroll | None | 1 Day | JEWEL C. PUEBLO ADMINISTRATIVE ASSISTANT I MA. CRISNA LYN M. HERNANDEZ HRM AIDE | |
1.4. Review encoded payroll | None | 2 Hours | Accounting Staff | |
1.5. Process payroll in Budget Office | None | 5 Minutes | Budget Office Staff | |
1.6. Encode payroll to Financial Date Entry System of Landbank | None | 4 Hours | JEWEL C. PUEBLO ADMINISTRATIVE ASSISTANT I MA. CRISNA LYN M. HERNANDEZ HRM AIDE | |
1.7. Prepare debit advise | None | 5 Minutes | Accounting Staff | |
1.8. Transmit to Landbak | None | 1 Hour | JEWEL C. PUEBLO ADMINISTRATIVE ASSISTANT I MA. CRISNA LYN M. HERNANDEZ HRM AIDE | |
2. Receive Payslip | 2.1. Encode payslip | None | 4 Hours | JEWEL C. PUEBLO ADMINISTRATIVE ASSISTANT I MA. CRISNA LYN M. HERNANDEZ HRM AIDE |
2.2. Print encoded payslip | None | 15 Minutes | JEWEL C. PUEBLO ADMINISTRATIVE ASSISTANT I MA. CRISNA LYN M. HERNANDEZ HRM AIDE | |
2.3. Sort payslip per office | None | 15 Minutes | JEWEL C. PUEBLO ADMINISTRATIVE ASSISTANT I MA. CRISNA LYN M. HERNANDEZ HRM AIDE | |
2.4. Release payslip to offices | None | 30 Minutes | FLORENTINA H. GULAPA ADMINISTRATIVE AIDE II | |
TOTAL: | None | 2 Days, 13 Hours and 10 Minutes | ||