234
HUMAN RESOURCE MANAGEMENT OFFICE
EXTERNAL SERVICE
235
1.ASSISTANCE ON EMPLOYMENT IN THE CITY GOVERNMENT
Employment opportunities in the City Government are open to all qualified men and
women who meet the minimum requirements of the position to be filled. Job vacancies
are posted on CHRMO bulletin boards of the city hall for the information of LGU
employees and other prospective applicants. Application for employment should be
submitted to the Office of the City Human Resource Management Officer.
Office or Division:
Human Resource Management Office
Classification:
Highly Technical
Type of Transaction:
G2C- Government to Citizen
Who may avail:
General Public
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
Application Letter
Responsibility of the Client
Personal Data Sheet
HRMO
Resume with latest passport size
identification picture
Responsibility of the Client
Photocopy of Certificate of
Eligibility/Eligibilities
Responsibility of the Client
Photocopy of Transcript of Records
Responsibility of the Client
CLIENT STEPS
AGENCY ACTIONS
FEES TO
BE PAID
PERSON
RESPONSIBLE
20. Proceed to the City
Hall and check the
HRMO Bulletin
Boards or check
the CSC website/
City of Calaca
Website and
Official Facebook
Page for Notice of
Job Vacancies or
inquire at the City
HRMO.
20. Answer
queries on job
vacancies
None
HR STAFF
21. Submit application
letter specifying
the position
applied for
together with the
requirements. Wait
a. Receives
application letter
and other
requirements
submitted by the
applicant and
None
HRMO II
ADMINISTRATIVE
ASSISTANT II
236
for the
Notice/Advice of
the Schedule of
your examination
and panel
interview with the
HRMPSB.
inform the
applicant to wait
for further notice
b. After
publication period,
shortlists top five
candidates and
conducts
background
investigation of
the top five
qualified
applicants
c. Send Notice
of Assessment to
the top five
qualified
applicants
22. Reports to your
scheduled written
exam or skills test
and panel
interview with the
HRMPSB.
a. Conducts of
Written Exam or
Skills Test
b. Conduct of
Panel Interview
c. HRMPSB
Deliberation
d. Prepares
comparative
assessment
results
e. Recommends
of the top five
qualified
applicants to
the Local
Chief
Executive
through a
None
HRMO II
HRMPSB
HRMPSB
HRMO II
HRMPSB
237
Resolution
23. If you pass the
HRMPSB
evaluation and are
qualified for
appointment you
will receive a
notice to report to
CHRMO and
submit complete
requirements.
Upon submission
of requirements,
you will be
informed of the
date of hiring.
21. Inform the
selected
applicant
about the list
of
requirements
None
HRMO II
ADMINISTRATIVE
ASSISTANT II
TOTAL:
None
238
HUMAN RESOURCE MANAGEMENT OFFICE
INTERNAL SERVICES
239
1.
PREPARATION OF APPOINTMENT
The HRMO prepares the appointment of applicants screened and deemed qualified by
HRMPSB for the vacant positions of the LGU.
Office or Division:
Human Resource Management Office
Classification:
Highly Technical
Type of Transaction:
G2G- Government to Government
Who may avail:
Applicants screened and deemed qualified by HRMPSB.
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
Appointment Form (CSC Form 33-A,
Revised 2018) (3 copies)
CHRMO
Filled-up Personal Data Sheet (CSC
Form 212, Revised 2017)
Responsibility of the Client
Medical Certificate
CHO
NBI Clearance
Responsibility of the Client
Birth Certificate (Original PSA)
Responsibility of the Client
Marriage Certificate (Original PSA)
Responsibility of the Client
Sworn Statement of Assets, Liabilities
and Net Worth
Responsibility of the Client
IPCR (for Promotion and Transfer)
Responsibility of the Client
BIR Form No. 2316 (for Transfer)
Responsibility of the Client
Service Record (for Transfer)
Responsibility of the Client
Clearance (for Transfer)
Responsibility of the Client
Authenticated Copy of Certificate of
Eligibility/Rating/License- Except if
the eligibility has been previously
authenticated in 2004 owned and
recorded by the CSC.
Responsibility of the Client
Position Description Form (DBM-CSC
Form No. 1, Revised 2017)
CHRMO
Oath of Office (CS Form No. 32,
Revised 2017)
CHRMO
240
Certificate of Assumption to Duty
CHRMO
Certification by the proper authority
that such appointment is issued in
accordance with the limitations
provided for under Section 325, RA
7160
Mayor’s Office
Certification by the City Accountant
that the funds are available for the
position to be filled-up.
Accounting Office
Concurrence of Sangguniang
Panlungsod (for Department Head
position)
Sangguniang Panlungsod Office
CLIENT STEPS
AGENCY
ACTIONS
FEES TO
BE PAID
PERSON
RESPONSIBLE
1. Submit the
requirements
needed
1.1. Prepare
Appointme
nt
None
HRMO II
ADMINISTRATIVE
ASSISTANT II
1.2. Prepare
Position
Description
None
HRMO II
ADMINISTRATIVE
ASSISTANT II
1.3. Prepare
Oath of
Office
None
HRMO II
ADMINISTRATIVE
ASSISTANT II
1.4. Prepare
Certificate
of
Assumption
to Duty
None
HRMO II
ADMINISTRATIVE
ASSISTANT II
1.5. Prepare
Certificate
of Fund
Availability
None
Accounting Staff
1.6. Prepare
Certificatio
n that such
appointmen
t is issued
in
accordance
None
MAYOR’S OFFICE
241
with the
limitations
provided
for under
Section
325, RA
7160
1.7. Transmit
the
prepared
documents
with the
supporting
documents
to CSC
office for
approval
None
HRMO II
1.8. Claim
approved
appointmen
ts from
CSC office
None
HRMO II
1.9. Release
approved
appointmen
t to
appointee.
ADMINISTRATIVE
ASSISTANT II
TOTAL:
None
2.
ASSISTANCE IN CLAIMING BENEFITS OF
SEPARATED/RETIRED/DECEASED LGU EMPLOYEES
The surviving spouse and/or children of deceased/disabled employee who are entitled
to various claims and benefits are assisted in processing their claims.
242
Office or Division:
Human Resource Management Office
Classification:
Simple
Type of Transaction:
G2G- Government to Government
Who may avail:
Regular Employees and Immediate Family Member of the
Separated/Retired/Deceased LGU Employees
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
Request Letter
Responsibility of the Client
Medical Certificate or Death Certificate,
whichever is applicable
Responsibility of the Client
Birth Certificate
Responsibility of the Client
Marriage Certificate, if applicable
Responsibility of the Client
Clearance
HRMO
CLIENT STEPS
AGENCY
ACTIONS
FEES TO
BE PAID
PERSON
RESPONSIBLE
1. Proceed to the
Municipal Hall
HRMO and
submit a
written request
together with
the necessary
requirements.
1. Conducts
interview
and
requires
client to
submit
request
letter and
necessary
requiremen
ts.
None
CITY HRMO
2. Return to
HRMO to get
the requested
documents
2. Provide the
requested
documents
and inform
the client
about the
proper
procedure
in claiming
benefits
from
concerned
None
ADMINISTRATIVE
ASSISTANT II
243
office/agen
cy
3. Inform the
HRMO
regarding the
submission of
the claim to
other
offices/agencie
s
3. Follow up
on the
status of
the
claim/benef
it from
other
offices/age
ncies &
inform the
client about
the status
of their
claim/s
None
ADMINISTRATIVE
ASSISTANT II
TOTAL:
None
3.
APPROVAL OF APPLICATION FOR LEAVE
Permanent and Casual Local Government Employees are entitled to vacation and sick
leave. Application for vacation must be filled five (5) days before the leave. For sick
leave, it must be filed immediately after an employee returns to work.
Office or Division:
Human Resource Management Office
Classification:
Simple
Type of Transaction:
G2G- Government to Government
Who may avail:
Regular Employees of the LGU
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
Leave Form
CHRMO
Medical Certificate
Responsibility of the Client
CLIENT STEPS
AGENCY
ACTIONS
FEES TO
BE PAID
PERSON
RESPONSIBLE
3. Request for
copy of
Leave
1. Provides
document
requested
None
HRMO II
ADMINISTRATIVE
244
Application
Form
ASSISTANT I
4.
Fill-out
Leave
Application
Form
2. Processes
the Leave
Form and
verifies
available
leave credits
None
HRMO II
ADMINISTRATIVE
ASSISTANT I
TOTAL:
None
4.
ISSUANCE OF SERVICE RECORDS, CERTIFICATE OF
EMPLOYMENT AND OTHER PERSONNEL RECORDS
The LGU employees may request the HRMO for copies of Service Records, Certificate
of Employment, Clearance and other Certificate.
Office or Division:
Human Resource Management Office
Classification:
Simple
Type of Transaction:
G2G- Government to Government
Who may avail:
Regular Employees and Immediate Family Member of the
Separated/Retired/Deceased LGU Employees
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
None
CLIENT STEPS
AGENCY
ACTIONS
FEES TO
BE PAID
PERSON
RESPONSIBLE
7. Submit request
letter for the
document they
need
6. Receives
and
records the
request.
None
HRMO II
ADMINISTRATIVE
ASSISTANT II
8. Wait for the
processing of
request
7. Prepares
and prints
the
requested
None
HRMO II
245
document.
ADMINISTRATIVE
ASSISTANT II
8.
Get the
approved/certif
ied document.
9. Approves/C
ertifies and
issues the
requested
document
None
CITY HRMO
TOTAL:
None
5.
PREPARATION OF PAYROLL
The HRMO prepares payroll of Regular Employees and labor payroll for Job Order
Workers.
Office or Division:
Human Resource Management Office
Classification:
Complex
Type of Transaction:
G2G - Government to Government
Who may avail:
Employees of the City
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
Daily Time Record
Responsibility of the Client
CLIENT STEPS
AGENCY
ACTIONS
FEES TO
BE PAID
PERSON
RESPONSIBLE
1. Submit Daily
Time Record
signed by the
Head of Office
1.1. Review
Daily Time
Record
None
ADMINISTRATIVE
ASSISTANT I
1.2. Follow-up
Billing
Statement
from
creditors
None
ADMINISTRATIVE
ASSISTANT II
246
1.3. Prepare
payroll
None
ADMINISTRATIVE
ASSISTANT II
1.4. Review
encoded
payroll
None
Accounting Staff
1.5. Process
payroll in
Budget
Office
None
Budget Office Staff
1.6. Encode
payroll to
Financial
Date Entry
System of
Landbank
None
ADMINISTRATIVE
ASSISTANT II
1.7. Prepare
debit
advise
None
Accounting Staff
1.8. Certifies
availability
of funds
None
City Treasurer
1.9. Approves
for
payment
None
City Mayor
1.10. Transmit
to
Landbak
None
ADMINISTRATIVE
ASSISTANT II
2. Receive Payslip
2.1. Encode
None
ADMINISTRATIVE
247
payslip
ASSISTANT II
2.2. Print
encoded
payslip
None
ADMINISTRATIVE
ASSISTANT II
2.3. Sort
payslip per
office
None
ADMINISTRATIVE
ASSISTANT II
2.4. Release
payslip to
offices
None
ADMINISTRATIVE
AIDE II
TOTAL:
None
471
FEEDBACK AND COMPLAINTS MECHANISM
How to send feedback
Answer the Citizen’s Feedback Form and drop
it at the designated drop box at the lobby of
the City Hall
How feedbacks are processed
Every Friday, the City Human Resource
Management Officer opens the box and
compiles and records all feedback submitted.
Feedback requiring answers are forwarded to
the concerned offices and they are required to
answer within three 3 days upon receipt of the
feedback.
The answer of the office is then relayed to the
citizen concerned.
How to file a complaint
Answer the Citizen’s Feedback Form and
drops it at the designated drop box in the City
Hall.
How complaints are processed
The City Human Resource Management
Officer opens the complaints drop box on a
daily basis and evaluates each complaint.
Upon evaluation, the City Human Resource
Management Officer shall start the
investigation and forward the complaint to the
relevant office for their explanation.
The City Human Resource Management
Officer will create a report after the
472
investigation and shall submit it to the Head of
Agency for appropriate action.
The City Human Resource Management
Officer will give the feedback to the client.
Contact Information of CCB,
PCC, ARTA
ARTA:complaints@arta.gov.ph
8478 5093
PCC: 8888
CCB:
email@contactcenterngPanlungsod.gov.ph
0908-8816565
473
List of Offices
Office
Address
Contact Information
Office of the City Accountant
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 113
Office of the City Administrator
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 117,
118, 133
Office of the City Agriculturist
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 102
Office of the City Assessor
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 109
Office of the City Assistance for
Community Development Officer
Marasigan St., Poblacion
2, Calaca, Batangas
(043)424-0627
Office of the City Budget Officer
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 119
Office of the City Civil Registrar
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 105,
130
Office of the City Engineer
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 132
Office of the City Environment
And Natural Resources Office
Marasigan St., Poblacion
2, Calaca, Batangas
(043)424-0627
Office of the City General
Services Officer
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 116,
152
Office of the City Health Officer
Poblacion 3, Calaca,
Batangas
223-7220
474
Office of the City Human
Resource Management Officer
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 120
Office of the City Information and
Communication Technology
Officer
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 148
Office of the City Legal Officer
Marasigan St., Poblacion
4, Calaca, Batangas
(043) 42- 0627 local 127
Office of the City Mayor
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 112,
129, 142, 143, 128
Office of the City Mayor -Business
Permit and Licensing Office
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 141
Office of the City Mayor - City
Information Offices
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 104,
103
Office of the City Mayor- Local
Disaster Risk Reduction
Management Office
Marasigan St., Poblacion
6, Calaca, Batangas
424-1379
Office of the City Mayor -Market
and Slaughterhouse
Poblacion 4, Calaca,
Batangas
223-7399
Office of the City Planning and
Development Coordinator
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 127
475
Office of the City Social Welfare
And Development Officer
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 107,
106
Office of the City Tourism Officer
Marasigan St., Poblacion
4, Calaca, Batangas
Office of the City Treasurer
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 115,
114
Office of the City Veterinarian
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 102
Office of the Secretary to the
Sangguniang Panlungsod
Marasigan St., Poblacion
4, Calaca, Batangas
(043)424-0627 loc. 125